投诉信回信(complain letter)英文

投诉信回信(complain letter)英文
投诉信回信(complain letter)英文

View:This page can be viewed as a slideshow:

Introduction:Letters of complaint usually include the following stages:

Background Problem - cause and effect Solution Warning (optional) Closing

Background This section describes the situation; e.g.

I am writing to inform you that the goods we ordered from your company have not been supplied correctly.I attended your exhibition Sound Systems 2011 at the Fortune Hotel (22-25 January) and found it informative and interesting. Unfortunately, my enjoyment of the event was spoiled by a number of organisational problems.I am a shareholder of Sunshine Bank and I am very concerned regarding recent newspaper reports on the financial situation of the bank. Your company is listed as the auditor in the latest annual report of the bank, so I am writing to you to ask for an explanation of the following issues.I am writing to inform you of my dissatisfaction with the food and drinks at the 'European Restaurant' on 18 January this year.

Problem 1.Cause:

On 28 March 2011 we placed an order with your firm for 12,000 ultra super long-life batteries. The consignment arrived yesterday but contained only 1,200 batteries. Firstly , I had difficulty in registering to attend the event. You set up an on-line registration facility, but I found the facility totally unworkable .You sent us an invoice for $10,532, but did not deduct our usual 10% discount .We have found 16 spelling errors and 2 mis-labelled diagrams in the sample book.

2.Effect:

This error put our firm in a difficult position, as we had to make some emergency purchases to fulfil our commitments to all our customers. This caused us considerable inconvenience.Even after spending several wasted hours trying to register in this way, the computer would not accept my application.I am therefore returning the invoice to you for correction.This large number of errors is unacceptable to our customers, and we are therefore unable to sell these books.

Solution I am writing to ask you to please make up the shortfall immediately and to ensure that such errors do not happen again.Could I please ask you to look into these matters.Please send us a corrected invoice for $9,479I enclose a copy of the book with the errors highlighted. Please re-print the book and send it to us by next Friday.

Warning (optional) Otherwise, we may have to look elsewhere for our supplies.I'm afraid that if these conditions are not met, we may be forced to take legal action.If the outstanding fees are not paid by Wednesday, 13 April 2011, you will incur a 10% late payment fee.

Closing:look forward to receiving your explanation of these matters.I look forward to receiving your payment.I look forward to hearing from you shortly.

Politeness;he tone of complaint letters should not be aggressive or insulting, as this would annoy the reader and not encourage them to solve the problem. In addition, questions such as 'Why can't you get this right?' should not be included.

Content The content should contain enough details so that the receiver does not have to write back requesting more. Legal action is not normally threatened in the first letter of complaint, unless the situation is very serious.

Adjustment letter Acknowledging receipt of a complaint letter ;hank you for your letter of … regarding / concerning / in connection with … I refer to your letter of … about / relating to … Apology for the error or fault;We must apologise for …;We sincerely apologise for … ;Please accept our apologies for … ;I would like to apologise for the error made by our company in (verb+ing);

Accepting the Complaint We agree that the usual high standards of our products / services were not met in this instance. ;

A short explanation of the fault ;Introductory phrase;As a result of our investigation, we found that... (Not: After our investigation...)

Causes :The error was caused by … / was due to … ;Apparently, the problem was the result of … / resulted from … ;The cause of / reason for the mistake was …

Effects :As a result … ;Thi s led to … ;Consequently …

Solutions :We have modified / changed our ... ;We have implemented a system to...;To prevent re-occurrences we have set up a verification procedure.

Assurances :e assure you that this will not happen again.

Investigation to be made :We are currently investigating the cause of ...;We will investigate the cause of...

Proposal to settle the difficulty:As a gesture of our regret, we are prepared to …/ we are willing to …/ we would like to … ;To show goodwill, we will …

An offer to take goods back, make a replacement, give a discount etc.

We have dispatched the new items by express courier. They should arrive by Monday, 11 April 2011;To show our goodwill, we would like to offer you a 5% discount on your next order with us.

Regret at dissatisfaction:While we can understand your frustration ...;We understand how disappointing it can be when your expectations are not met.

Rejecting responsibility for the problem leading to the complaint:I regret to inform you that … ;I am afraid that … Unfortunately, I must point out that …

Reasons for the rejection:This is because the guarantee period has expired. This is due to the fact that the guarantee period has expired.

If a third party (another person or organisation) is to blame, direct the complainer to that party:We therefore suggest that you contact...

A concluding paragraph aiming at retaining the goodwill of the customer :We look forward to receiving your further orders, and assure you that they will be filled correctly / promptly.

Everlong Batteries

171 Choi Hung Road

Hung Hon, Hong Kong

Tel/Fax 2235 2449

6 Apr 2011

Mr J Wong

Purchasing Officer

Fortune Goods

317 Orchard Road

Singapore

Dear Mr Wong

Order No. 2639/L

Please accept our apologies for the error made by our company in filling your order no. 2639/L dated Friday, 1 April 2011. You ordered 12,000 size Ultra super-long-life premium batteries, but our dispatch office sent 1,200. This was due to a typing error.The balance of 10,800 batteries was dispatched by express courier to your store this morning and will arrive by Thursday, 14 April 2011. Since we value your business, we would like to offer you a 10% discount off your next order with us.We look forward to receiving your further orders and assure you that they will be filled correctly.

Yours sincerely

David Choi

David Choi

Distributions Manager

Everlong Batteries

171 Choi Hung Road

Hung Hon, Hong Kong

Tel/Fax (852) 2235 2449

6 Apr 2011

Mr J Wong

Purchasing Officer

Fortune Goods

317 Orchard Road

Singapore

Dear Mr Wong

Order No. 2639/L

Thank you for your letter of Friday, 1 April 2011 regarding your order no. 2639/L. We understand that this is a difficult situation for you.We have investigated the situation, and found that you ordered 12,00 size Ultra super-long-life premium batteries. Please see the enclosed copy of your order form. Our dispatch office therefore sent 1,200. If you need the remaining batteries urgently, the balance of 10,800 batteries can be dispatched today by express courier to your store and would arrive by Thursday, 14 April 2011. Please phone me at the number given above if you would like to order these batteries.We look forward to receiving your further orders.

Yours sincerely

David Choi

David Choi

Distributions Manager

Encl:

- Order Form No. 2639/L

Dealing with Complaints

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英文投诉信表达及例文练习

Complaint Letter 写信投诉抱怨的题型很常见,怎样才能合理的表述不满,又能显得理由充分? 投诉信结构:投诉信是对产品或服务表示不满的信件,一般分 1. 提出投诉内容; 2. 说明具体情况; 3. 提出解决办法。 语言注意点投诉信应重点表明投诉的原因,叙事应客观、准确、简洁。最后提出的解决方法应切实可行。在表达自己的不满时,语言要把握分寸,不失风度。 1.投诉内容。一般放在信的开头。常用的表达法有: I am writing to you about... which I received/bought ... I am going to complain about ... I am sorry to have to return with this letter... which I received/bought... 2.具体情况。一般讲述对商品质量或售后服务不满意的地方。常用的表达法有: When we checked..., we noticed... When I took... out of the bag and examined... closely, I found... When I unpacked... and tried to use it, it did not work. 3.解决办法。常用的表达法有: Please let me know what you intend to do in this matter. I am returning…under separate post and look forward to receiving a full refund of... In view of the inconvenience that this has caused, I feel you should... 下面介绍下这类书信的常用词汇和句型 词汇: against sb. about sth.投诉.. with不满于. up with / bear / tolerate忍受awful 糟糕的 service糟糕的服务不可思议的of one’s expectation令某人大失所望 into / go into / investigate调查 / matter 事件 句型: ▲1) I am writing to you to complain about ... 2) I am writing to express my dissatisfaction with... 3) There are some problems with the flat that I wish to bring to attention. For one thing, there is…For another,... ▲4) I can hardly bear /tolerate /put up with it any more. ▲5) I hope that the authorities concerned will consider my suggestions and improve the situation as best as they can. ▲6)I sincerely hope that it will review its management system, with the view to providing, better service to the public. ▲7) We trust that you will now consider this matter seriously and make an effort to prevent the recurrence of this kind. ▲8) We will appreciate your willingness to make up for the loss. 范文: Dear Sir, I am writing to you for the mobile phone of Dephone-S250 I bought on 20th at Tele M all in Wuhan, . China. Ten days after that, it didn’t ring and send short messages. Then I took it to the seller, but was told that the model had

英语投诉信范文.doc

英语投诉信范文 Directions: You found something wrong with the telephone bill you have received from the local post office. You made a call to inquire about this; however the person who answered the call was very rude. Write a letter of complaint to the manager of the post office, explaining the situation and giving your suggestions for improvement. Your letter should be no less than 100 words. You do not need to write the address. Don’t sign your own name at the end of the letter, use Donna instead. 英文投诉信模板 Dear ______, ①I am ______(自我介绍). ②I feel bad to trouble you but I am afraid that I have to make a complaint about. ③The reason for my dissatisfaction is ______(总体介绍). ④In the first place, ______(抱怨的第一个方面). ⑤In addition, ______(抱怨的第二个方面). ⑥Under these circumstances, I find it ______(感觉)to______(抱怨的方面给你带来的后果). ⑦I appreciate it very much if you could ______(提出建议和请求), preferably ______(进一步的要求), and I would like to have this matter settled by ______(设定解决事情最后期限). ⑧Thank you for your consideration and I will be looking forward to your reply. Yours sincerely, Li Ming 范文 Dear Sir I am writing to let you know the deplorable attitude of one of your staff member. I received my telephone bill for the previous month from you and thought there were some errors in calculation: I had been overcharged for two overseas calls. However, when I called your Complaints Department, the girl who answered my phone was very rude. For one thing she interrupted me continually, for another she even said that the fault was my own. Needless to say, such a way of dealing with customers is unacceptable. I would like to suggest that the girl in question should be disciplined, and instructed on the proper way to deal with clients. And I hope she can make formal apology to me. An early response will be appreciated. Sincerely yours,

英文投诉信范文

英文投诉信 【写法指要】 投诉信(letters of complaint)通常是写给厂家、商店、消费者协会、报界或厂家、商店的上级主管部门,揭发产品质量的低劣、服务态度的糟糕,抱怨不应出现的情况或问题等,以求得解决的信件。写投诉信要实事求是地把问题讲清楚,态度要冷静,做到有礼貌,不能恶言伤人。 这封信的作者用的是对比法,先写学校的地理位置和原先学校的优美环境,后写化工厂建起后对学校造成的污染,最后提请报界呼吁保护环境的问题。写得有理有据,令人信服。英文投诉信怎么写 投诉信结构公式 右上角:日期 左上角:称呼 正文: 第一段:表明自己的身份,说明写信目的,因何事投诉何人或机构。 第二段:具体阐述投诉的内容和投诉的理由。 第三段:提出解决建议并期望尽快解决,表示感谢。 右下角:署名 下面是一封日常投诉信的范例,请大家体会一下。 Dear Sir/Madam, Please send us a correction on part of our order WP-11. All the items we ordered arrived in excellent condition except for one model. It you refer to our original order (see the copy attached), you will note that we requested your fluorescent desk-lamps, Model 606. However, Model 608 reached us instead. For details, please see the inspection certificate issued by the Tianjin Commodity Inspection Bureau. Will you kindly take back those you sent out and substitute them with an equal quantity (120 items) of Model 606? We would appreciate your attention to this matter promptly. Yours faithfully 英文投诉信模板 Dear_______, I am ______ (自我介绍) .I feel bad to trouble you but I am afraid that I have to make a complaint about_____. The reason for my dissatisfaction is _______(总体介绍). In the first place,_______(抱怨的第一个方面). In addition, ___________(抱怨的第二个方面). Under these circumstances, I find it ________ (感觉)_______(抱怨的方面给你带来的后果). I appreciate it very much if you could _______(提出建议和请求), preferably ______(进一步的要求),and I would like to have this matter settled by ____(设定解决事情最后期限). Thank you for your consideration and I will be looking forward to your reply. Yours sincerely Li Ming 英文投诉信格式

英文投诉信表达及例文练习

英文投诉信表达及例文 练习 Company Document number:WUUT-WUUY-WBBGB-BWYTT-1982GT

Complaint Letter 写信投诉抱怨的题型很常见,怎样才能合理的表述不满,又能显得理由充分 投诉信结构:投诉信是对产品或服务表示不满的信件,一般分 1. 提出投诉内容; 2. 说明具体情况; 3. 提出解决办法。 语言注意点投诉信应重点表明投诉的原因,叙事应客观、准确、简洁。最后提出的解决方法应切实可行。在表达自己的不满时,语言要把握分寸,不失风度。 1.投诉内容。一般放在信的开头。常用的表达法有: I am writing to you about... which I received/bought ... I am going to complain about ... I am sorry to have to return with this letter... which I received/bought... 2.具体情况。一般讲述对商品质量或售后服务不满意的地方。常用的表达法有: When we checked..., we noticed... When I took... out of the bag and examined... closely, I found... When I unpacked... and tried to use it, it did not work. 3.解决办法。常用的表达法有: Please let me know what you intend to do in this matter. I am returning… under separate post and look forward to receiving a full refund of... In view of the inconvenience that this has caused, I feel you should... 下面介绍下这类书信的常用词汇和句型 词汇: against sb. about sth.投诉.. with不满于. up with / bear / tolerate忍受awful 糟糕的 service糟糕的服务不可思议 的 of one’s expectation令某人大失所望 into / go into / investigate调查 / matter 事件 句型: ▲1) I am writing to you to complain about ... 2) I am writing to express my dissatisfaction with... 3) There are some problems with the flat that I wish to bring to attention. For one thing, there is…For another,... ▲4) I can hardly bear /tolerate /put up with it any more. ▲5) I hope that the authorities concerned will consider my suggestions and improve the situation as best as they can. ▲6)I sincerely hope that it will review its management system, with the view to providing, better service to the public. ▲7) We trust that you will now consider this matter seriously and make an effort to prevent the recurrence of this kind. ▲8) We will appreciate your willingness to make up for the loss. 范文: Dear Sir, I am writing to you for the mobile phone of Dephone-S250 I bought on 20th at Tele Mall in Wuhan, . China. Ten days after that, it didn’t ring and send short messages. Then I took it to the seller, but was told that

投诉信回信(complain letter)英文

View:This page can be viewed as a slideshow: Introduction:Letters of complaint usually include the following stages: Background Problem - cause and effect Solution Warning (optional) Closing Background This section describes the situation; e.g. I am writing to inform you that the goods we ordered from your company have not been supplied correctly.I attended your exhibition Sound Systems 2011 at the Fortune Hotel (22-25 January) and found it informative and interesting. Unfortunately, my enjoyment of the event was spoiled by a number of organisational problems.I am a shareholder of Sunshine Bank and I am very concerned regarding recent newspaper reports on the financial situation of the bank. Your company is listed as the auditor in the latest annual report of the bank, so I am writing to you to ask for an explanation of the following issues.I am writing to inform you of my dissatisfaction with the food and drinks at the 'European Restaurant' on 18 January this year. Problem 1.Cause: On 28 March 2011 we placed an order with your firm for 12,000 ultra super long-life batteries. The consignment arrived yesterday but contained only 1,200 batteries. Firstly , I had difficulty in registering to attend the event. You set up an on-line registration facility, but I found the facility totally unworkable .You sent us an invoice for $10,532, but did not deduct our usual 10% discount .We have found 16 spelling errors and 2 mis-labelled diagrams in the sample book. 2.Effect: This error put our firm in a difficult position, as we had to make some emergency purchases to fulfil our commitments to all our customers. This caused us considerable inconvenience.Even after spending several wasted hours trying to register in this way, the computer would not accept my application.I am therefore returning the invoice to you for correction.This large number of errors is unacceptable to our customers, and we are therefore unable to sell these books. Solution I am writing to ask you to please make up the shortfall immediately and to ensure that such errors do not happen again.Could I please ask you to look into these matters.Please send us a corrected invoice for $9,479I enclose a copy of the book with the errors highlighted. Please re-print the book and send it to us by next Friday. Warning (optional) Otherwise, we may have to look elsewhere for our supplies.I'm afraid that if these conditions are not met, we may be forced to take legal action.If the outstanding fees are not paid by Wednesday, 13 April 2011, you will incur a 10% late payment fee. Closing:look forward to receiving your explanation of these matters.I look forward to receiving your payment.I look forward to hearing from you shortly. Politeness;he tone of complaint letters should not be aggressive or insulting, as this would annoy the reader and not encourage them to solve the problem. In addition, questions such as 'Why can't you get this right?' should not be included. Content The content should contain enough details so that the receiver does not have to write back requesting more. Legal action is not normally threatened in the first letter of complaint, unless the situation is very serious. Adjustment letter Acknowledging receipt of a complaint letter ;hank you for your letter of … regarding / concerning / in connection with … I refer to your letter of … about / relating to … Apology for the error or fault;We must apologise for …;We sincerely apologise for … ;Please accept our apologies for … ;I would like to apologise for the error made by our company in (verb+ing); Accepting the Complaint We agree that the usual high standards of our products / services were not met in this instance. ; A short explanation of the fault ;Introductory phrase;As a result of our investigation, we found that... (Not: After our investigation...) Causes :The error was caused by … / was due to … ;Apparently, the problem was the result of … / resulted from … ;The cause of / reason for the mistake was …

(完整版)外贸英文邮件范文(免费版)

外贸业务全套英文邮件 第一步 1. 向顾客推销商品 Dear Sir: May 1, 2001 Inquiries regarding our new product, the Deer Mountain Bike, have been coming in from all parts of the world. Reports from users confirm what we knew before it was put on the market - that it is the best mountain bike available. Enclosed is our brochure. Yours faithfully 2. 提出询价 Dear Sir: Jun.1, 2001 We received your promotional letter and brochure today. We believe that your would do well here in the U.S.A. Kindly send us further details of your prices and terms of sale. We ask you to make every effort to quote at competitive prices in order to secure our business. We look forward to hearing from you soon.. Truly 3. 迅速提供报价 Dear Sir: June 4, 2001 Thank you for your inquiry of June the 1st concerning the Deer Mountain Bike. It gives us great pleasure to send along the technical information on the model together with the catalog and price list. After studying the prices and terms of trade, you will understand why we are working to capacity to meet the demand. We look forward to the opportunity of being of service of you. 交易的契机 4. 如何讨价还价 Dear Sir: June 8, 2001 We have received your price lists and have studied it carefully. However, the price level in your quotation is too high for this market, If you are prepared to grant us a discount of 10% for a quantity of 200, we would agree to your offer. You should note that some price cut will justify itself by an increase in business. We hope to hear from you

英文投诉信表达及例文

投诉信写作 写信投诉抱怨的题型很常见,怎样才能合理的表述不满,又能显得理由充分?下面介绍下这类书信的常用词汇和句型 词汇: . .投诉...... 不满于...... / / 忍受 糟糕的 糟糕的服务 不可思议的 ’s 令某人大失所望 / / 调查 / 事件 卫生条件 不礼貌 干扰 麻烦事 补救 解决 再次发生 句型:

1) I ... 2) I ... 3) I . , … ,... 4) I . 5) I . 6)I , , . 7) . 8) . 考研英语小作文模板:投诉信 投诉信1 结构要点投诉信是对产品或服务表示不满的信件,一般分三 个部分: 1. 提出投诉内容; 2. 说明具体情况; 3. 提出解决办法。 a (围巾) a . a . , “ ” . ,

I . I , I a . I I . I . . a ? I ? . I . , 投诉信2 语言注意点投诉信应重点表明投诉的原因,叙事应客观、准确、简洁。最后提出的解决方法应切实可行。在表达自己的不满 时,语言要把握分寸,不失风度。 a 100 . , “ ” . , I a . , a . 7 o’ , . . . a . 8 o’, a . . . , 2 ., — ! I .

. , 考研英语投诉信经典范文举例及点评 2005年12月27日 09:26 来源:竞学网 范文之一 []: a a . a , , “ ” . , I . a . . . , 15℃, 0℃ 9℃. . a ? I . ,[文章点评]

这封投诉信可以说写得非常好,结构很清晰,第一段首先肯定对方按时送货上门的做法,随后简述冰箱出了问题。第二段说明具体问题,第三段提出要求。 范文之二 : . W98, 120 , 20 . . . 20 . , a . , 范文之三 . : 10, 280 's , 40 . , , . , a , . . ,

英语投诉信模板和范文

英文投诉信模板以及范文 一、英文投诉信模板 Dear ______, ①I am ____(自我介绍). ②I feel bad to trouble you but I am afraid that I have to make a complaint about____. ③The reas on for my dissatisfaction is __(总体介绍). ④In the first place, ___(抱怨的第一个方面). ⑤In addition, ___(抱怨的第二个方面). ⑥Under these circumstances, I find it ______(感觉)to______(抱怨的方面给你带来的后果). ⑦I appreciate it very much if you could ______(提出建议和请求),

preferably ______(进一步的要求), and I would like to have this matter settled by ______(设定解决事情最后期限). ⑧Thank you for your consideration and I will be looking forward to your reply. Yours sincerely, Li Ming ^

二、英文投诉信范文 (Letters of Complaint) 【例一】 ; Dear Sir: With reference to our order No. W 98, the 120 computer sets supplies to the above order were delivered the day before yesterday, but

投诉信回复范文

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