英文书信通常由下列五个部分组成：

英文书信通常由下列五个部分组成：

A 信头（Heading）

B 称呼（Salutation）

C 正文（Body）

D 结束语（Complimentary Close）

E 签名（Signature）

Format for Writing Letters

There are several formats for writing professional letters. There are two basic styles of letters: block form and indented form. The samples below will help you determine which style you prefer.

Block Form

Your Name

Address

Phone Number

E-mail (optional)

Date

Name of Receiver

Title

Company Name

Address

Dear __________:

When writing a letter using block form, no lines are indented. Include your name, address, and phone number where you can be contacted, as well as the date. You then include the name and address of the person you are sending the letter to.

With new paragraphs, just skip a line instead of indenting.

Add your phone number where you can be contacted in the last paragraph. If the receiver needs to use a relay service to call you, briefly explain that you are deaf/ hard-of-hearing and that s/he can call you through relay. Give the receiver his/her state relay number and explain that s/he will need to give the operator your number. Then give him/her your number.

Sincerely,

Your Signature

Your Name

Your Title

Indented Form

Your Name

Address

Phone Number

E-mail (optional)

Date

Name of Receiver

Title

Company Name

Address

Dear __________:

When writing a letter using indented form, indent each paragraph. First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter.

At the end of the letter, place your signature on the right side of the page. Don't forget to provide any relay information if necessary.

Sincerely,

Your Signature

Your Name

Your Title

Cover Letters

If you are applying for a job that requires you to submit a resume, you should include a cover letter with your resume and application.

Rosalie Yates

139 Central Park Avenue, Anytown, DC 20000

(202) 555-0231

7 March 1999

Patrick Straub

Personnel Manager

XYZ Company

445 N. 45th St.

New York, NY 60045

Dear Mr. Straub:

I was excited to see your advertisement for a summer intern. An internship with your company would be a perfect opportunity to develop my skills as a _______ major at _________ University. My professional capabilities would make me an asset to your company. For example, my experience with _________ adequately prepares me to ________ for XYZ this summer.

I would greatly benefit from working with knowledgeable professionals in my field of study, and working for XYZ would provide such an opportunity.

I would love to be part of your team. I am available to meet with you at your earliest convenience. You can contact me at the address and phone number above, or at rosalie@https://www.360docs.net/doc/bf15023299.html,. Thank you for your consideration.

Sincerely,

Rosalie Yates

Rosalie Yates

Resume included

Dissatisfaction with Grade

To Dr. P.Y. Sockman:

This letter is to express my dissatisfaction with the grade that I received for my class project. I know you made it clear that individuals in each group would all receive the same grade; but I am asking you to reconsider your decision about my grade.

I put a lot of effort into this project. I spent numerous hours in the library and at the computer working on my research. My project partner, Jack, apparently did not approach the project with the same dedication as I. Enclosed, you will find copies of my notes and sources that I used in my research.

You encouraged us to speak with you if we encountered any problems within our groups, and I made two appointments with you to discuss the situation. Unfortunately, you were unable to attend either one. Considering that I did attempt to contact you, and that I put a lot of effort into this project, I hope that you will be generous enough to raise my project grade.

Thank you,

Student

Student

You write to

How to begin the letter

How to end the letter

an unknown firm/person (BE) (AE) Dear Sir/Madam (BE) (AE)

Yours faithfully (BE)

Dear Sir or Madam (BE) (AE)

Yours truly (AE)

To whom it may concern (AE)

Truly yours (AE)

a woman whose name you don't know Dear Madam (BE) (AE)

Yours faithfully (BE)

Yours truly (AE)

Truly yours (AE)

a man whose name you don't know Dear Sir (BE) (AE)

Yours faithfully (BE)

Yours truly (AE)

Truly yours (AE)

a person whose name you know Dear Mr/Mrs/Ms Fisher (BE) (AE) Yours sincerely (BE)

Very truly yours (AE)

Sincerely (yours) (AE)

a person you know personally

Dear Ann/John (BE) (AE)

(With) Best wishes (BE) (AE)

Yours (BE)

Love (BE)

All the best (AE) Kindest/Best regards (AE)